The refund policy for withdrawal or net credit load reduction for all students is as follows. All refunds are calculated in calendar days from the class start date.
The refund policy for one day courses shall be:
- 100% if initiated before the day of class.
- No refund as of the day the class begins.
The refund policy for classes two calendar days through eleven calendar days in length shall be:
- 100% if initiated on or before the first day of class
- No refund after the first day of class
The refund policy for regular session and dynamic extensive (longer than 16 week) session courses shall be:
- 100% if initiated on or before the seventh day of class.
- 50% if initiated on or before the fourteenth day of class.
- No refund after the fourteenth day of class.
The refund policy for all other courses and sessions (twelve days or longer) shall be:
- 100% if initiated on or before the fourth day of class.
- 50% if initiated on or before the seventh day of class.
- No refund after the seventh day of class.
Note: For internet classes, the first class meeting is considered to be 8 a.m. of the first business day of the week in which the course began.
The refund policy for community education courses:
- 100% if the college cancels the class.
- If a student withdraws from a community education class at least seven days prior to the first day of class, the student will receive 100% refund.
- No refund if the student drops the class fewer than seven days prior to the first day of class.
Non-resident tuition shall be refunded in conformity with the above schedule for load reduction to six credits or less and for withdrawal.
No refund shall be given for health and accident insurance premiums.
Exceptions to the Refund Policy
Requests for refunds must be filed within one year from the last day of the semester the student is appealing.
Exceptions require the approval of the President or his designee.
In the following circumstances students may receive a full refund of all registration fees and tuition provided they withdraw any time during the semester and complete the required paperwork. Documentation of circumstance is required:
- Deployment of the student in the United States Armed Forces;
- Death or incapacitation resulting from an illness or injury of the student; or spouse, child, parent, or legal guardian of the student that prevents the student from returning to school
for the remainder of the semester;
- Verifiable error on the part of the institution.
- Involuntary job transfer outside the service area of the institution as documented by employer, or
- Other exceptional circumstances beyond the control of the institution or the student.
To apply for a refund under the above circumstances, see the Exception to the Refund Policy for instructions. (You will need the Adobe Reader plugin for your browser, available free from Adobe.)
Refund exceptions, which are approved, may be applied back to student's financial aid or other past due balances.
The grade of "W" (withdraw) will remain on student's transcript and may affect student's financial aid eligibility.
Refund for Financial Aid Recipients
Students who receive federal financial aid to attend GBC and withdraw from 100% of their courses during a semester are subject to federal regulations governing refund and repayment. These regulations pertain only to the federal financial aid (Title IV) received and have been written in terms of “earned” versus“unearned” aid. The corresponding applicable amounts are determined by the number of days a student attended classes prior to completely withdrawing. Students who only partially withdraw from courses during a semester will follow Great Basin College general refund policies.
Leave of Absence Policy
For financial aid purposes, prior to a student withdrawing from all classes, a student may, in writing, request a leave of absence from the Vice President for Student Services or designee. Only one leave may be granted in 12 months, and the leave may not
exceed 180 days.